"How to get started with Horizon Europe - crash course" webinar: Apr-Jun

• This webinar aims at providing hands-on information to researchers on how to find relevant call topics in the Horizon Europe Work Programmes and “tips and tricks” on how to read a work programme. In addition, it provides a short introduction to the Horizon Europe Framework Programme. The webinar is offered annually at department level and will make use of relevant cases from the department. 

"How to write" course: Sep-Nov

• TBA

The AAU EU Process kicks off two months before the cutoff date for identifying coordinator candidates—June for the August cutoff and December for the February cutoff. Fundraising & Project Management informs departments about the process and upcoming deadlines for Horizon Europe topics in Pillar 2. Departments are encouraged to identify potential candidates who will receive support from F&P, working closely with local funding support at the department level.

The profile of a potential coordinator should be based on the following criteria:

• Minimum associate professor. CV, including list of publications, is not vital.
• Project management experience (not necessarily from EU project).
• Has a project idea and/or a scientific profile with clear relevance to a specific topic.
• Is up to date with international state-of-the-art in his/her field of research.
• Is not necessarily a leader in his/her field of research but should be internationally recognized within the field.
• Has experience in writing applications in English (not necessarily EU projects).
• Has time, as well as the desire and willingness to be responsible for an EU project.
• Has aligned his/her resources with the head of department.
• Has an EU network or is interested in creating it (i.e., preferably a good networker).
• Agrees to be the primary penholder in the application.
• Has perhaps been an EU evaluator and thereby gained a good insight into what it takes to write a successful EU application.

Cutoff dates for identifying potential coordinator candidates that would like Fundraising & Project Management’s support are as follows:

• 15 Sep for applications with deadlines in Quarter 1 (Jan-Mar) and Quarter 2 (Apr-Jun)
• 15 Feb for applications with deadlines in Quarter 3 (Jul-Sep) and Quarter 4 (Oct-Dec)

Applications that do not meet these cutoff dates will not be guaranteed support from Fundraising & Project Management.

In March-April and October-November, the first months after the cutoff date for identifying coordinator candidates, Fundraising & Project Management offers the following meetings: 

Get started meeting

• At the meeting an agreement is made on support/expectations and the involvement of both Fundraising & Project Management and the local funding support team at department level. In addition, the applicant will be advised on the time schedule, the application process, and the possibility of administrative project management at Fundraising & Project Management. If necessary, a brief introduction to Horizon Europe can be provided.

360 degree inspection meeting

• The applicant presents the project idea based on a 360 degree template, and the consortium, value creation, and implementation are discussed.

F&P Project Management meeting

• If the applicant wishes that Fundraising & Project Management handles the administrative project management, a specific agreement will be discussed between Fundraising & Project Management and the department.

Fundraising & Project Management offers proposal feedback at least twice during the application process, along with continuous advice. Additionally, online tools for RIA/IA applications are available in the Funding Toolbox. 

The budget is managed at the department level, with Fundraising & Project Management providing guidance and recommendations.

With prior agreement, Fundraising & Project Management can assist from the evaluation result through to the project’s completion. Fundraising & Project Management offers support with Grant Agreement Preparation (GAP) and administrative project management. 

The application support process is evaluated annually in Dec by means of an online survey to coordinators.